Executive Secretary - Director Level Support

Join Pioneer Jaya International as an Executive Secretary and play a pivotal role in supporting our Director with high-level administrative and operational tasks. This full-time position in Denpasar, Bali offers a competitive salary range of Rp 4.000.000 - Rp 6.000.000 per bulan. As the backbone of our Director's office, you will handle a wide range of responsibilities, ensuring smooth operations and exceptional service. This role is perfect for a highly organized professional seeking to make a significant impact in a dynamic and supportive work environment.

Pioneer Jaya International is a leading company in the international trade industry, known for its commitment to excellence and innovation. With a strong presence in Denpasar, Bali, we are dedicated to delivering top-notch services to our clients. Our Executive Secretary will be part of a team that values professionalism, integrity, and continuous improvement.

In this role, you will be responsible for managing the Director's schedule, coordinating meetings, and ensuring all administrative tasks are completed efficiently. You will also handle communication with high-profile clients and stakeholders, maintaining a high level of confidentiality and discretion. This position offers a unique opportunity to grow within a reputable organization and contribute to our ongoing success.

📋 Tanggung Jawab Pekerjaan

• Manage the Director's schedule and calendar, ensuring all appointments and meetings are efficiently coordinated.
• Handle all administrative tasks, including document preparation, filing, and record-keeping.
• Coordinate and manage travel arrangements for the Director, including itineraries, bookings, and logistics.
• Prepare and distribute meeting agendas, minutes, and follow-up materials to ensure effective communication.
• Assist with the preparation of reports and presentations for the Director, ensuring accuracy and completeness.
• Handle communication with high-profile clients and stakeholders, maintaining a high level of confidentiality and discretion.
• Manage office supplies and ensure the office is well-stocked and organized.
• Support the Director in any other tasks as required to ensure smooth operations.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 5 years of experience in an executive secretary or administrative role, preferably in an international business environment.
• Proficient in using Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational and time-management skills to handle multiple tasks and deadlines.
• Excellent communication and interpersonal skills to interact with high-profile clients and stakeholders.
• High level of confidentiality and discretion, with the ability to handle sensitive information.
• Fluency in English and Bahasa Indonesia.
• Ability to work well under pressure and in a fast-paced environment.

🛠️ Keahlian

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